Renting a workspace: what does it cost?
You can see what a workspace costs by clicking on the workspace you like in the available spaces section.
What requirements do I need to meet in order to qualify for a workspace?
Firstly you must register by filling in our registration form and transferring the one-time registration fee. Before registration, we advise you to check whether you meet our objectives. We are a social organisation and can only accommodate businesses that fall within the definition of creative industry, or that are active in the following fields:
- Visual art
- Photography, film and video
- Writing and publishing
- Television and radio
- Performing arts
Note: By every registration we ask for an indication of working activities. This is preferably a website but it could also be a portfolio in a different form.
I am registered and would like to rent a workspace: how can I do so?
Simple: you will receive a monthly overview of available spaces from us. You can reply directly to this. You will then receive an e-mail from our letting department with viewing possibilities. The viewing will take place up to several weeks after our initial contact. After the viewing you can let us know if you are interested in renting the workspace. If there are several interested parties, the workspace will be allocated to the most suitable candidate. The allocation procedure can vary per project and will be explained during the viewing.
How long will I have to wait before being allocated a workspace?
This is primarily dependant on your own needs. Although we generally always have tenants for all our locations, there are a few moves every month, whereby workspaces can become available. Depending on whether these available spaces match your needs, you could have a good chance of finding a workspace every month. Our experience is that people who are desperately looking for a workspace, will find one within a few months. It can take much longer if you have very specific requests (you want to rent a space in one specific location, for example).
What do I get when I rent a space?
First and foremost of course the workspace and a key. We usually provide services with our workspaces, which includes at least the provision of gas, water and light, cleaning, internet and garbage removal. This service is usually basic, yet sufficient. The relevant costs are paid either on the basis of an advance, which is settled each year, or all-in for which no annual settlement follows (varies per project). If the basic service provided is insufficient, we can look into the possibilities of extending it. Sometimes we simply have to conclude that the desired service level is above the level that can be offered for the location, depending on the project.
What costs should I expect, alongside my rent?
We sometimes work with all-in prices. This is usually in cases of temporary projects and loan contracts. With tenancy contracts we usually work with a division between fixed and variable costs. In such cases, we charge service costs as well as rent. These can be divided into general costs (such as cleaning and internet) and the costs of gas, water and light. The service costs are estimated in advance and you pay an advance accordingly. After a year, the actual usage is calculated and any shortcomings or surpluses can be settled with the tenant. In such cases you can therefore always expect a bill or refund afterwards. This is clearly stated in the offer, your contract and we always mention this again in advance.
What kind of contract should I expect?
This differs per project, but we usually work with two kinds of contracts: rental and loan agreements (many people refer to this as anti-squatting). In the first case, you will have a rental contract with a clear outlook, often for extended periods of time. In the second case, the location is only temporarily available and you have less security regarding the duration (this can nevertheless run into years). The advantage is that loan agreements can be slightly cheaper. In our available spaces we clearly state which kind of contract you can expect.
Can I share the workspace with other people?
Not always, but this is usually possible. If you would like to do this, you can best let us know when you first show interest in a workspace. Then you know exactly where you stand. Of course we want to know in advance who will (regularly) be using the workspace. We usually work with one main tenant. The workspaces are therefore always rented via one contract, so in one (company) name.
Can I modify the workspace?
Once again, this is different per project but also very dependent on what is meant by ‘modify’. In general we use the rule of thumb that it is perfectly fine for you hang something in the room, paint it in a light, neutral colour or lay a new floor covering (or rather: that you can return it to its original state when it is removed). However, this depends on the building itself and its status. If a building is classified as a national monument, for example, very little modifications are allowed. In other spaces you may be allowed to make significant changes, and tenants can even build large constructions. If you would like to know more: please ask before you drill a hole in the wall, so that you can carry on unhindered.
Do I have to pay VAT?
Yes. If you have a VAT-number, the VAT over the monthly costs is of course tax deductible.
What kind of activities can I practice in your workspaces?
This depends mainly on the location. In general we include information in our adverts about the kind of space it is and the activities they are suited to. Of course, we cannot define this for everyone in advance, so try to decide for yourself whether the space is suitable during the viewing.
I want to end my contract. How does it work?
You will have to send us a written notice. That can be a letter, but just as well an e-mail. Make sure to mention your name, the number of your space and the date you want to end your contract. Take in account that you have a notice, which is mentioned in your contract (normally 1 or 2 months). This is always based on whole months, so you will always pay for an entire month. So we recommend to send in your notice by the end of a calendar month.